Host watch

Interested in Hosting a Watch Party?

Follow these Easy Steps!

Watch Party Timeline

When	Task
2 months prior	Chapter begins work on lining up watch party locations
2 months prior	Interested chapter completes form indicating interest in learning more about getting involved with NAIFA Live.
Upon submission of interest form	NAIFA SET rep holds onboarding call with chapter to get them started and sends tech requirements and CE requirements documents.
30+ days prior	Chapter submits watch party locations via online form as they are confirmed
30+ days prior	NAIFA posts toolkit on Leaders Center, to include: · Program description · Presenter bio and headshot · Program timeline · Timed CE outline · Program discussion questions and case studies · Social media banners
30+ days prior	NAIFA creates landing page and sets up registration including all watch party sites
30 days prior	NAIFA begins email promotions
1+ week prior	Chapter submits online form indicating CE approval/denial in their state
1 week prior	If applicable, chapter creates CE materials approved for use in their state and sends to watch party hosts
1-2 weeks prior	NAIFA creates one-page national update highlighting 3-5 major talking points (upcoming events, IFAPAC, etc.) that can be presented during watch parties.
1-2 days prior	NAIFA loads watch party location panelists, sending Zoom link to each host
Day of event	Watch Party sites participate in tech check in beginning 30 minutes prior to live broadcast
Day of event	Watch Party sites will take photos, and create testimonials to be uploaded on national social media posts or contract with NAIFA to administer
1-2 days post event	NAIFA will provide the designated event contact with the CE report for virtual viewers (if applicable)
Within 1 week post event	Chapter submits CE credits from watch parties and virtual attendees (if applicable)

Who Does What?

What	Who
Email Marketing	NAIFA
Social Media Posting	Both NAIFA and Chapter
Identify watch party locations and submit to NAIFA	Chapter
CE filing (Approval, Materials, Credit Submission)	Chapter
Ensure virtual attendee CE compliance and report to chapter	NAIFA
Gather presentation and speaker info	Host Chapter
Distribute presentation and speaker info	NAIFA

Tips on Lining Up Watch Parties

Possible Watch Party Locations

General agencies with training rooms
Smaller agencies with conference room
Public libraries
Community Colleges
Country Club/Golf Club
Think outside the box! Any gathering place with a quiet area, that meets the tech requirements, works!

Audio/Visual Requirements

Laptop
Projector and screen OR TV that can hook up to laptop, OR large computer monitor
Audio capabilities—sound system, computer speakers, conference phone
Strong internet connection

Who Can Host a Watch Party?

Anyone is welcome to host a watch party in their community!
Local affiliates are encouraged to use this as their new monthly meeting format or as a supplement to a larger program
Agency managers can host a watch party for their agents

What To Do Once You’ve Lined Up a Watch Party

Report your watch party information via the online form on the NAIFA Leaders Center
Work on CE filing (if applicable)
Post to your social media accounts
Report CE approval/denial to NAIFA via online form
Prepare CE materials for watch parties (if applicable)

Other Tips

NAIFA will begin providing a one-pager with announcements that can be shared at the meeting as well as discussion items for after the broadcast is over. Make sure the watch party host is aware of this and plans to utilize these.